With so many tents available for rental, how do you choose which one is right for your event? With our many years of experience dealing with tents for all types of events and functions, we’ll walk you through what you need to know in order to decide what size, and style is best for you.
1) How big is your outdoor venue?
This is one of the few times size DOES matter ;)! Venue size is one of the most important factors when choosing a tent for your event. For example; you may have a 40’x60’ flat area available for tenting, but may not realize that you need space on every side for stakes/weights to secure the tent. A general rule is to leave 10’ on every side for larger tents, and 2’-4’ for smaller tents.
2) What is the ground like? Grass? Gravel? Asphalt? Cement?
Most tents are staked into the ground, and this method is the most effective for securing the tent. Surfaces such as Asphalt or Cement can be tented using cement weights, water barrels or even staking directly in to the Asphalt. Knowing the condition of the ground will help your sales representative select the best and most secure method to tie down your tent.
3) Is there anything under the ground that will affect staking?
If there are any; gas lines, power lines, water lines, or septic tanks under the ground, it will affect your ability to put a tent up in that location. Knowing the locations of all these lines, mentioning them to your sales representative, and marking them before the setup, will speed up tent instillation and create a more efficient delivery.
4) Your vision!
Do you want the high swooping peaks of a Pole Style Tent, or the picturesque views through a beautiful Clear Top Tent? Your vision for your event plays a huge part in your tenting choice. Let your sales representative know what you have in mind so they can make your vision become a reality!
5) Your Guest List
The amount of people you have attending your event is another important factor when deciding what size/style of tent you choose. As a rule of thumb, a seated guest takes up 10 square feet of space, and a standing guest takes up 6 square feet of space. We also factor in things like: the head table, cake table, buffet tables, bars, and DJ areas to name just a few. If you’re having a larger event, and are having trouble coming up with your own floor plan, you may qualify for a complimentary CAD drawing.
Does your venue have a kitchen? If not, you may add one to your tent package. These are usually smaller tents specifically designed to be kitchens, are attached to the main tent, and are used to cook under. We also can provide the right cooking equipment to make sure you have an efficiently running kitchen.
Throwing an event can be a headache, but choosing a tent doesn’t have to be! Just follow our 6 simple steps and picking your tent will be as easy as 1, 2, 3!