Choosing the Right Tent for Your Event!

With so many tents available for rental, how do you choose which one is right for your event? With our many years of experience dealing with tents for all types of events and functions, we’ll walk you through what you need to know in order to decide what size, and style is best for you.

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1) How big is your outdoor venue?

This is one of the few times size DOES matter ;)! Venue size is one of the most important factors when choosing a tent for your event. For example; you may have a 40’x60’ flat area available for tenting,  but may not realize that you need space on every side for stakes/weights to secure the tent. A general rule is to leave 10’ on every side for larger tents, and 2’-4’ for smaller tents.

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2) What is the ground like? Grass? Gravel? Asphalt? Cement?

Most tents are staked into the ground, and this method is the most effective for securing the tent. Surfaces such as Asphalt or Cement can be tented using cement weights, water barrels or even staking directly in to the Asphalt. Knowing the condition of the ground will help your sales representative select the best and most secure method to tie down your tent.

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3) Is there anything under the ground that will affect staking?

If there are any; gas lines, power lines, water lines, or septic tanks under the ground, it will affect your ability to put a tent up in that location. Knowing the locations of all these lines, mentioning them to your sales representative, and marking them before the setup, will speed up tent instillation and create a more efficient delivery.

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4) Your vision!

Do you want the high swooping peaks of a Pole Style Tent, or the picturesque views through a beautiful Clear Top Tent? Your vision for your event plays a huge part in your tenting choice. Let your sales representative know what you have in mind so they can make your vision become a reality!

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5) Your Guest List

The amount of people you have attending your event is another important factor when deciding what size/style of tent you choose. As a rule of thumb, a seated guest takes up 10 square feet of space, and a standing guest takes up 6 square feet of space. We also factor in things like: the head table, cake table, buffet tables, bars, and DJ areas to name just a few. If you’re having a larger event, and are having trouble coming up with your own floor plan, you may qualify for a complimentary CAD drawing.

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6) Kitchen

Does your venue have a kitchen? If not, you may add one to your tent package. These are usually smaller tents specifically designed to be kitchens,  are attached to the main tent, and are used to cook under. We also can provide the right cooking equipment to make sure you have an efficiently running kitchen.

Throwing an event can be a headache, but choosing a tent doesn’t have to be! Just follow our 6 simple steps and picking your tent will be as easy as 1, 2, 3!

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4 Toronto Traditions to check off your Christmas Bucket List.

Traditions are such a unique and important part of our lives. I, like many others remember the Christmas of my childhood very clearly. Putting the cookies out for Santa, skating at our local arena, and of course attending the Toronto Santa Claus Parade. Toronto is home to many tradition worthy activities. Here is a list of our top 4 things to do in Toronto this Christmas season.

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The Nutcracker presented by The National Ballet of Canada: December 9th-30th

The Nutcracker has been a big part of Christmas in Toronto since its first show in 1995. The Nutcracker provides a unique look into Christmas in Russia and the imagination of children. It draws parallel’s between real Christmas traditions and the Christmas fantasies children create. With the Snow Queen and sugar fairies dancing across the stage it is a great way to spend part of the holidays.

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Skating at the Harbourfront Center :  Opens November 17th (tentative on weather)

Grab a pair of skates and head to the Natrel Rink at Harbourfront center. This family fun event will surely become a Christmas tradition. The rink provides spectacular views of the harbour and even features DJ skate nights. The best part about this awesome Christmas tradition, its FREE!

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The Cavalcade of Lights : November 25th

This is a jam packed event! The Cavalcade starts with a skating party featuring a live DJ, concert, the official tree lighting, and finally a fireworks display. This event is FREE!

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The Toronto Christmas Market:  November 16th – December 23rd

 The Toronto Christmas market is a staple here in the city. In the heart of the Distillery District a massive Christmas tree is decorated with lights, ornaments, and Christmas flare. The market is filled with fun activities. You can snap a quick picture at the Heart of Christmas, the joy sign, or in front of the grand Christmas tree. You can even sing carols at the elves sing along. With many vendors and pop up activities the Toronto Christmas market is a great way to get into the holiday spirit.

 We hope that you enjoyed out list! Hopefully you can make it out to some of these events this year and start a Christmas tradition of your own!

5 Outdoor Wedding Venues

 

If you’re starting to plan your wedding now, and are looking for unique, and budget friendly venue options, then you must have considered an outdoor venue! There are so many to choose from, and with all the beautiful landscapes here in Ontario, who wouldn’t want an outdoor wedding? It’s a unique way to bring new life to a traditional wedding! Here are our 5 favourite Outdoor Wedding Venues!

#1 – Parkwood Estate

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One of the best features at Parkwoods Estate, other than the estate itself, is the grounds. With gorgeous gardens and a huge water feature, it is definitely one of the most picturesque places on our list. The most popular spot for our tents is right beside the fountain. The grounds and Estate might look familiar as they were used in many movies, including; Billy Madison, X-Men, Chicago, and Amelia to name a few.

Check out Parkwood’s at http://www.parkwoodestate.com/weddings/wedding-ceremonies-receptions/.

 

#2 – Nestleton Water’s Inn  

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We have been working with Nestleton Waters Inn for many years and it is definitely one of our employee’s favourites. With the beautiful pond and large wedding tent, the grounds make the perfect setting for a romantic wedding. It’s also very convenient if you’re having overnight guests, as there is a gorgeous Inn on site!

Check out Nestleton Water Inn at http://www.nestletonwatersinn.com/wedding.

#3 – Herongate Barn and Dinner Theatre

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Herongate Barn and Dinner Theatre, is a unique location to have an outdoor wedding. Not only is it ideal for a Country inspired wedding, but they also offer a great live theatre experience. The indoor theatre also provides a great backup plan in case of rain. Herongate also offers a beautiful outdoor area, where you can set up; tables, chairs and even a tent!

Check out Herongate Barn and Dinner Theatre at http://www.herongate.com/weddings/.

#4 – Pathways at Pleasure Valley

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This hidden gem is located on the back property of Pathways and has many unique features including; a chalet for indoor events, a large outdoor area for tenting, and horseback riding trails. It’s the perfect place for a country chic wedding.

Check out Pathways at Pleasure Valley at http://pleasurevalley.com/event-venue/.

#5 – Carver’s Cottage

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Carver’s Cottage is truly a beautiful outdoor venue. Owners, Luke and Sandi, have done an amazing job creating a picturesque ceremony area by the water. They even have a little bridal cottage for the lucky bride to get ready in. With the water behind you and your guests in front of you, it’s the perfect place to say “I Do”.

Check out The Carver’s Cottage at http://www.thecarverscottage.com/our-story.html.

If you want any more information on our vendors, please contact us at 416-288-1846 or shoot us an email at sales@gervaisrentals.com.